# Write meeting minutes by hand and send them

> Write meeting: on paper. Axsuro turns it into a meeting with notes, decisions and tasks and sends the summary to everyone, also to people without an Axsuro account.

Source: https://www.axsuro.com/help/en/meeting-minutes · Updated 2026-11-02

In the meeting you take notes the way you always do. Afterwards you have clean minutes without typing anything.

## How to write a meeting

```
meeting: website kick-off @Lena @Tom
goal: new site by March
dec: launch on 1 March
todo: write the texts @Lena by Fri
todo: choose photos @Tom
```

- The line with `meeting:` is the **title**, `@Name` are the **attendees**.
- The lines below are the **notes**, up to the next marker that does not belong to it.
- `dec:` below it becomes a **decision** of this meeting.
- `todo:` below it becomes a **task** that belongs to the meeting. With `@Name` it is clear who takes it.

You find every meeting under **Meetings**, with notes, decisions and tasks.

## Send the summary

Open the meeting and choose **Send summary**:

1. Attendees with an email address are already filled in. You can add more addresses, also of people without Axsuro.
2. Add a short note if you like and look at the preview.
3. Send. The email arrives as "Your name via Axsuro"; replies go straight to you.

Tasks with `@Name` arrive with a Done link for the matching person. Afterwards the meeting shows how many people it went to.

## Share and export

- With a **public link**, anyone can read the meeting without an account. You can switch the link off at any time. This works on every plan.
- On the Pro plan and up you export a meeting as **Word** or **Markdown**, or paste it into **Notion** or **Confluence**. Connected to Slack or Notion, meeting notes also go straight to a channel or under a page.

> **Tip:** Under **Templates** there are meeting pages to print, with the markers printed on, in A4 or A5.