Turn handwritten meeting notes into tasks

1. Start the page with meeting:. Write meeting:, the title and everyone in the room with @ on the first line, for example: meeting: Kick-off Huber @Lena @Markus @Tom. Below it, take notes as usual.
2. Mark tasks and decisions. Put todo: in front of anything someone has to do, with a name and a date: todo: send offer @Markus by Fri. Write dec: in front of what was decided, and cal: in front of the next meeting.
3. Photograph it and send the summary. After the meeting, take a photo with the Axsuro app or upload it in the browser. The meeting shows up straight away, tasks wait for Confirm. Send summary emails notes, decisions and tasks to everyone.

Writing by hand is often the better choice in a meeting. You look at people instead of a screen, and you only write down what matters. The trouble starts afterwards.

The actions sit somewhere in the middle of the page, between half-thoughts and arrows. The minutes need typing up, and nobody has time for that. The notebook goes back in the bag, and a week later someone asks: "Who was going to take care of this?"

That is the gap Axsuro closes. You keep writing on paper. One photo of the page is enough, and Axsuro reads it line by line. A short word at the start of a line, a marker, tells it what that line should become.

Here is what a page might look like after a kick-off:

• meeting: Kick-off Huber @Lena @Markus @Tom
• client wants to launch before Christmas
• budget still open, answer next week
• dec: launch in January
• todo: send offer @Markus by Fri
• todo: finish moodboard 14.11. #Huber !
• wait: logo files from Huber
• cal: Thu 10:00 review @Lena

Axsuro turns that into:

• a meeting "Kick-off Huber" with Lena, Markus and Tom as attendees and the two plain lines as its notes,
• a decision, listed with the meeting under "Decided" and kept in the decision log,
• two tasks listed with the meeting: one with Markus, due Friday, and one in the Huber project, marked important, due on 14 November,
• a task marked "Waiting for someone" for the logo files,
• an event on Thursday at 10:00, one hour long, with Lena.

Every marker and sign is explained on How markers work.

• meeting: starts a meeting. Every @Name on that first line was there.
• todo: below the meeting becomes one of its tasks. A date in the line becomes the due date: "Fri", "tomorrow" or "14.11.".
• dec: or decision: keeps what was decided.
• wait: for things you are waiting on from someone else.
• cal: for the next meeting, with a date and time.

Upper or lower case doesn't matter, and the German words (besprechung:, aufgabe:, beschluss:) work too, even mixed on the same page.

A note on @Name: in your personal workspace the name records who a task is about, and it appears on that person's page in Axsuro. Actually handing the task to Markus, with a push notification and an email, happens in a business workspace. See Axsuro Business.

"Send summary" emails the meeting to everyone who was there: people from your workspace, people on the calendar event, and any address you add. It contains the notes, the decisions and the tasks with who and by when.

You can add a short note at the top, send yourself a copy and look at a preview first. Recipients don't need an Axsuro account and see only this one meeting, nothing else from your notes. Replies come to you.

This works on every plan. If you would rather write the email yourself, copy the meeting or download it as a PDF.

The page becomes a meeting without any typing. A few things you still decide yourself, so nothing wrong ends up in your list or with other people.

• There straight away: the meeting with its attendees, notes and decisions.
• Waits for your yes: tasks and events. In Settings → Markers you can turn on “Take clear entries over” and choose “Always take over” for todo: and cal:. Then they go straight into your list. Entries with other people, such as @Markus, still wait until you confirm them.
• All at once: whatever is still waiting, you confirm across all pages in one stack, with a swipe on the phone.
• Never by itself: the summary only goes out when you tap “Send summary”.

With Pro you can also record the meeting while you write on paper (“Record a meeting”). Axsuro writes down what was said and finds, for every written line, the moment in the conversation: tap “▶ 12:34” next to the line to hear it. The recording is kept until you delete it. Tell everyone in the room before you record.

"→ Follow-up" creates an event one week later, straight from the meeting. Move it in the calendar if another day suits better.

Meetings with the same title form a series. Write meeting: Marketing weekly again next week and Axsuro shows "Open from last time": everything from the previous round that is not done yet. The next meeting doesn't start from zero.

If you have connected Google or Microsoft, the tasks also appear in Google Tasks or Microsoft To Do and the events in your calendar. The details are in the guide From paper to Google Calendar, Outlook and Todoist.

• Every plan: the markers, meetings with notes, decisions and tasks, "Send summary", follow-ups, and one connected Google, Microsoft or Todoist account.
• Plus and up: an AI summary of the meeting ("Summarize"), the comparison with the last meeting, and a phone reminder before each meeting.
• Pro and up: meeting recordings, meeting notes to a Slack channel or into Notion, and meetings sent to the team as a PDF.
• Business: tasks assigned to members, who get them by push and email.

Every new account starts with 14 days of Pro, no card needed. The full list is on the pricing page, and meeting notes with Axsuro shows how it looks day to day.

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